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After choosing Midland as the location for your event, the CVB
staff and our Sports Commission will help in the planning process
by providing a variety of services. Complimentary services and
promotional items are provided to groups with a minimum of 10
rooms blocked in one hotel. All services and materials provided
are based upon hotel room block, room pick up and are at the discretion
of the Bureau. CVB logo items are available for purchase by contacting
our offices at 800/624-6435 or email us at info@visitmidlandtx.com.
Planning Services
Optional Activities - Assist in program development
and coordination of optional activities for family members
Meal and Entertainment Functions - Assist in the development
of special events and functions at our attractions
Coordination of Transportation – The staff will coordinate any
chartered transportation needs with local bus companies between
the hotels, sports venues and off-site functions
Catering List - Provide a list of local caterers from the approved
vendor list of the Midland Convention Center
Promotion and Publicity
News Releases - Prepare and fax news releases
to local and regional media
Pre-Mailers - Provide promotional material and mailings to participants
in an effort to increase attendance
Slides, Photos and Promotional Video – Offer our library of
photos, slides and promotional video for use in your print and
promotional pieces
Midland Logo – Camera ready art of our logo is available upon
request (print guidelines must be followed)
Staffing and Event Assistance
Name Badges – Create and print custom name badges
for your event staff and volunteers
On-Site Registration/Information – Provide CVB and volunteer
staff to assist with registration and information assistance
Opening Ceremony Welcome – Given by a local dignitary
Welcome Banner – Provide a welcome banner for your use at the
hotel or venue
Table Centerpieces – Choose between three pre-selected themes
and decorating schemes for use during your meal functions and
special events
Assist with coordination of local volunteers
Collateral and Incentive Material
Event Planner Guide – A printed guide of services,
attractions, venues and facilities to assist in planning your
event
Name Badges/Holders – Imprinted with Midland logo, badges are
clip-on style
Plastic Bags, Visitor Information and Logo Items – Plastic bags
with Midland logo imprinted are filled with brochures, maps, restaurant
and attraction discount coupons, and a souvenir item
Logo Items – Items are available to you at wholesale prices
and can be used as a fundraiser for your event
VIP Gifts – A selection of items commemorating your special
Midland event
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