Midland Convention Services

Once you have selected Midland as the location for your meeting, the Midland Convention Services staff will help in the planning process by providing a variety of services.  Complimentary services and promotional items are provided to groups with a minimum of 10 rooms blocked in one hotel.  All services and materials provided are based upon hotel room block and room pick up and are determined by the Bureau.  CVB logo items are available for purchase by contacting our offices at 800/624-6435 or email us at info@visitmidlandtx.com.

Planning Services

·     Spouse/Children Activities - Assist in program development and coordination

·    Meal and Entertainment Functions - Assist in the development of special events and functions at our attractions 

·    Tours - Develop and coordinate tours of attractions and the area; provide step-on guides

·    Coordination of Transportation – After receiving your itinerary, the staff will coordinate transportation with local bus companies between the hotels, convention center and off-site functions

·    Catering List - Provide a list of local caterers from the approved vendor list of the Midland Convention Center

·    Pre and Post-Convention Meetings – Staff will attend local pre-convention meetings and a wrap-up meeting at the conclusion of the event

Promotion and Publicity

·    News Releases - Prepare and fax news releases to local and regional media

·    Attendance Builders - Provide staff to attend your convention one year prior to your Midland event in an effort to increase attendance

·    Pre-Mailers - Provide promotional material and mailings to general membership in an effort to increase attendance

·    Slides, Photos and Promotional Video – Offer our library of photos, slides and promotional video for use in your print and promotional pieces

·    Midland Logo – Camera ready art of our logo is available upon request (print guidelines must be followed)

Staffing and Event Assistance

·    Name Badges – Create and print custom name badges for your pre-registered attendees

·    On-Site Registration/Information – Provide CVB and volunteer staff for registration and information assistance

·    Opening Ceremony Welcome – Given by a local dignitary

·    Welcome Banner – Provide a welcome banner for your use at the hotel or convention center

·    Table Centerpieces – Choose between three pre-selected themes and decorating schemes for use during your meal functions and special events

Collateral and Incentive Material

·    Meeting Planner Guide – A printed guide of services, attractions and facilities to assist in planning your event

·    Name Badges/Holders –  Imprinted with Midland logo, badges are clip-on style

·    Plastic Bags, Visitor Information and Logo Items – Plastic bags with Midland logo imprinted are filled with brochures, maps, discount coupons and a  souvenir item

·    Logo Items – Items are available to you at wholesale prices and can be used as a fundraiser for your event

·    Speaker and VIP Gifts – A selection of items commemorating your special Midland event

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